Privacy Policy

1. Purpose of this Notice

This notice describes how we collect and use personal data about you, in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and any other relevant UK laws and regulations (‘Data Protection Legislation’).

Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

2. About Us

Aesthetic Accounts is a brand of Accounting Assist Ltd which is a Chartered Accountancy firm. We are registered in England and Wales as a limited company under number 11789272 and our registered office is at 7 Bell Yard, London, WC2A 2JR.

For the purpose of Data Protection Legislation and this notice, we are the ‘data controller’. This means we are responsible for deciding how we hold and use personal data about you.

Our Data Protection Point of Contact is Anum Hassan, who is responsible for assisting with enquiries in relation to this privacy notice. You can contact her at hello@aestheticaccounts.co.uk

3. How We May Collect Your Personal Data

We may collect personal data about you when:

• You request a proposal from us

• You or your employer or our clients engage us to provide services

• You contact us via email, phone, post or social media

• We receive data from third parties or public sources (e.g. Companies House)

4. The Kind of Information We Hold About You

We may hold:

• Personal details (name, contact details, address)

• Service and contract history

• Correspondence and communications

• Complaint/enquiry information

• Information from marketing or feedback

• Data from third-party sources such as clients or public registers

5. How We Use Your Personal Data

We may use your personal data to:

• Fulfil our contractual obligations with you or our clients

• Provide you with updates or marketing communications (with your consent)

• Respond to enquiries, surveys, or complaints

• Improve our services and business processes

• Comply with legal or regulatory obligations

We will only use your personal data when legally permitted and may rely on different legal bases such as consent, contract, legal obligation, or legitimate interest.

Data Retention

We will retain your data only as long as necessary. Retention periods are determined based on:

• Legal and regulatory requirements

• Nature and purpose of data collected

• Risks associated with holding the data

Change of Purpose

If we need to use your data for a purpose other than the one it was collected for, we will inform you and explain the legal basis before doing so.

6. Data Sharing

We may share your personal data with:

• Professional advisers, IT providers, admin or cloud service providers

• Government bodies and regulators when legally required

• Third parties in the event of a merger or business sale

We ensure all third parties are contractually bound to safeguard your data and only use it in accordance with our instructions.

7. Transferring Personal Data Outside the UK/EEA

Some of the tools or service providers we use may process or store data outside the UK or European Economic Area (EEA). Where this occurs, we ensure that appropriate safeguards are in place to protect your personal data

These safeguards may include

• Standard contractual clauses approved by the UK Information Commissioner’s Office (ICO) or European Commission

• Data processing agreements with third-party providers

• Providers certified under recognised data protection frameworks

We regularly review our suppliers and take reasonable steps to ensure your data remains secure and compliant with Data Protection Legislation.

8. Data Security

We implement suitable technical and organisational measures to protect your data from loss, misuse, or unauthorised access.

We limit access to data on a need-to-know basis and regularly monitor for breaches or risks.

9. Your Rights

You have the right to:

Access, correct, or erase your personal data

Object to or restrict certain types of processing

Withdraw consent (where applicable)

Request data portability

Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact info@accountingassist.co.uk.

10. Right to Withdraw Consent

Where you have given consent for processing, you may withdraw it at any time by emailing info@accountingassist.co.uk. This does not affect the lawfulness of any processing carried out before you withdraw consent.

11. Changes to This Notice

We may update this privacy notice from time to time. The latest version will always be available on our website: www.aestheticaccounts.co.uk

Last updated: 4th July 2025

12. Contact Us

If you have any questions about this notice or our data practices, please contact:

Anum Hassan

📧 hello@aestheticaccounts.co.uk

🌐 www.aestheticaccounts.co.uk

You also have the right to contact the Information Commissioner’s Office (ICO) at:

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

📞 0303 123 1113 | 🌐 https://ico.org.uk/concerns